Funding

The British Equestrian Trade Association has been offered financial support through UK Trade & Investment under the Tradeshow Access Programme (TAP) for UK companies exhibiting at selected overseas events in the 2008/09 event year.

BETA is leading the group of companies and will be on site to co-ordinate participation as well as offering assistance before and during the event.

If you intend to exhibit on a stand whether with the other British companies or on the stand of your overseas agent/distributor, you can still apply for the grant as part of the British Group but you will need to show that you have either taken the minimum amount of qualifying space (4m2) or spent at least £1000 on eligible expenditure.

It is important that you read the accompanying guidance notes for exhibitors sent together with the application for funding as well as the notes below.

For further information and details regarding booking a stand please contact BETA in the first instance.

Grant Information

Support available for eligible exhibitors:

For all companies exhibiting:

A flat grant of £1000 provided that either:

  • You have paid for a minimum of 4 square metres of stand space or
  • You have paid a minimum of £1000 on eligible costs directly related to their attendance at the exhibition.

To be eligible for the grant your business must be “new to export”. This means that in the past 12 months less than 10% of turnover resulted from proactive exports (ie sales to new overseas customers that have been actively identified by the business) and no more than 25% of turnover resulted from a combination of proactive and reactive exports. Reactive exports would normally result from unplanned approaches from potential overseas companies or from overseas responses to UK focused web sites.

Eligible Costs For Exhibitions

Exhibition space costs

This is the actual amount paid by the participant to the commercial organiser of the exhibition for space at the exhibition venue and for any other mandatory charges (e.g. registration fees, catalogue entry charges). These charges will normally be no higher than the rates published by the commercial organiser of the exhibition.

Stand costs

This is the actual amount paid by the participant or the Group Organiser on the participant’s behalf, to the commercial organiser of the exhibition, or to any third party supplier(s) for costs directly related to:

  • Stand design
  • Physical stand costs, including shell scheme (or equivalent)
  • Labour costs in relation to physical construction of stand
  • Heating & power supply
  • Carpets
  • Furniture hire
  • Cleaning
  • Internet/phone connection (excluding equipment rental and call charges)
  • Display aids, but excluding any products/samples with a retail value
  • Graphics
  • Security
  • Transportation and hire of audio visual equipment
  • Freight costs for stand and stand display items
  • Car/van hire and other associated travel costs e.g. fuel (a justifiable case must be presented)

Any personal costs, such as meals, accommodation, staff time etc. must also be excluded.

No other costs including recoverable local taxes, VAT, insurance costs of any kind, management fees paid to the group sponsor and any payment made by the Group Organiser to a third party for any service or product not listed above will be considered to be eligible costs for grant calculation purposes.

How to Apply

To apply for the UKTI grant please read carefully the accompanying terms and conditions and complete a Trade show Access Programme Application Form.

Please complete Sections 2-10. Sections 2-7 should ideally be completed by editing the form on computer and then emailing it back to the BETA office, before printing off to complete sections 8-10 and posting the entire form back to BETA.

All documents are available from the BETA office.

Each applicant may also be subject to a BETA management charge. Please check with BETA for the appropriate show what the charge, if any may be.

This charge will be invoiced prior to the fair commencing and is made regardless of whether the company is accessing the Grant funding or not.

Services Provided

BETA will manage the group, co-ordinate and allocate space, organise shell scheme as required and ensure your participation runs as smoothly as possibly before during and after the event. When in a non-english speaking country, an interpreter for the group will usually be made available.

BETA will also be promoting the group through pre and post event press releases and promotion on site as well as a group leaflet.

Send your completed form to:

Claire Williams, BETA, East Wing, Stockeld Park, Wetherby, West Yorkshire, LS22 4AW

For any questions regarding eligibility etc.
Tel: 01937 587062
Fax: 01937 582728
Email: info@beta-uk.org